top of page Entity Administrator Role Changes Effective 3/3/2023

Important change for starting March 3, 2023! Entity Administrator roles can only be held by employees, officers, or board members of the organization. When you register an entity or update an entity registration, you will be required to attest to your affiliation with the entity.

  • If you use an outside service to manage your registration, or if you provide registration management services to other organizations, this change may impact you and action in SAM may be required.

  • If you are not an employee, officer, or board member of the entity, you will no longer be able to hold the Entity Administrator role. Instead, you will be given the Data Entry role. With that role, you can continue to register new entities, manage updates, and renew entity registrations, but you can't manage user roles.

Entities assigning Entity Administrator roles using an Entity Administrator Appointment Letter, (sometimes known as the notarized letter process) will no longer be able to assign the Entity Administrator role to a non-employee.

What are the next steps?

If you use a non-employee from an outside service to manage your registration, you will need to designate an Entity Administrator who is an employee, office, or board member within your entity. There are two ways to do this.

1. Send an Entity Administrator Appointment Letter to the Federal Service Desk (FSD) appointing an administrator, or

2. Ask your outside Entity Administrator to assign the role to someone in your entity before March 3, 2023.

Entities that already have an employee, officer or board member as the Entity Administrator managing their registration are not affected by this change.

To view your current roles, sign in to and go to your Workspace. Locate your Profile and then select “My Roles”. Roles are assigned by entity for each domain. As a best practice, entities should have at least one backup employee Entity Administrator assigned in case of staff changes or absences.

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